Standard and formatting toolbars in microsoft word

Microsoft created such toolbars because often it's easier to click a button than it is to open a menu and search for a command. Certain toolbar buttons and their corresponding commands are unique to specific Office programs, but there are others such as New, Open, Save, and Print that are common to Word, Excel, and PowerPoint.

If you forget what an icon on a toolbar means, hover your mouse pointer over the button. A label will appear telling you what the button does. This label is called a tooltip. It doesn't matter which way you choose to execute common commands. It's just a matter of preference.

The Standard and Formatting toolbars are the two most commonly used toolbars in Office programs. The Standard toolbar is located just below the menu bar. It contains buttons representing commands such as New, Open, Save, and Print. The Formatting toolbar is located by default next to the Standard toolbar. It contains buttons representing text modifying commands, such as font, text size, bold, numbering, and bullets. To view the entire Formatting toolbar , click the small arrow in Word or double arrows in Excel and PowerPoint on the far right of the Formatting toolbar.

To call attention to a block of text, you want place a block of color behind the text to highlight it. Another way to call attention to a block of text is to place a border around it. A quoted block of text has been indented. You wish to continue the document but you need to undo the indent. You have made a birthday certificate and you want the student's name to be displayed in color. Standard Formatting Drawing Customize The Formatting toolbar This entire toolbar could become a floating window by double-clicking on the control bar at the far left end of this toolbar.

That gives the following window, which can be placed anywhere on the screen: This toolbar can be restored to its original position by clicking in the gray bar at the top and dragging it back to the top of the screen. Function of commonly used buttons Select the style to apply to paragraphs Changes the font of the selected text Changes the size of selected text and numbers Makes selected text and numbers bold Makes selected text and numbers italic Underlines selected text and numbers Aligns to the left with a ragged right margin Centers the selected text Aligns to the right with a ragged left margin Aligns the selected text to both the left and right margins Makes a numbered list or reverts back to normal Add, or remove, bullets in a selected paragraph Decreases the indent to the previous tab stop Indents the selected paragraph to the next tab stop Adds or removes a border around selected text or objects Marks text so that it is highlighted and stands out Formats the selected text with the color you click Carefully review the function of each of the buttons above.

Using the steps outlined above I added the symbol button Greek letter Omega from the Insert menu. One click on this button brings up a window with all available characters in a given font. Click once on a character to see an enlarged view. Double-click a character to insert it into the document If you perform any task repetitively in Word, there is probably a button to use for the task. Search Internet4Classrooms. Internet4classrooms is a collaborative effort by Susan Brooks and Bill Byles.

Sign Up For Our Newsletter. Prints the active file - for more print options go to the File menu and select Print. Format painter - Copies the format from a selected object or text and applies to other objects or text. Redo - Reverses the action of the Undo button, use the pull-down menu to redo several steps.